Terms and conditions
Ascent adventures Nepal Pvt.Ltd. Company under the laws of Nepal Government and accepts your reservation/booking under the following terms and conditions. Before confirming the trip through our organization trekkers, travellers, mountaineers and adventure enthusiast should know the following terms and conditions of Ascent Adventures Nepal. We highly request you to read them very carefully.
Liabilities
At Ascent Adventures Nepal we pride ourselves on making your visit to Nepal one that you will remember for a lifetime.
From short treks and white water rafting to summiting giant peaks we take care of everything from start to finish removing all stress and letting you fully enjoy our country. We only work with the best sherpas and guides, hand picking those with local knowledge who can add an extra dimension to your journey.
Ascent Adventures Nepal Pvt.Ltd. reserve the right to cancel the trip or change itinerary on the behalf of unfavorable circumstances such as government restriction, land slide, road blockage, flood, heavy snow fall, political issues like strike, cancellation of flight or delay, sickness and accident. If occurring any additional cost there of shall be borne by the clients on the spots. Ascent adventures Nepal do not accept liability for any loss or damage of your property while you are on the trip.
Payment policy
- The trip price is quoted in USD. The payment can be made in 'hard currency' at the current published rate of the USD. The payment can be made in Cash or by card payment system.
- Payment accepted by credit card (4% extra will be charged to you as credit card processing fee/bank commission).
- Bank service charge should be paid by the clients themselves at the time of deposit.
- Final payment to be paid before departure in Kathmandu at Ascent Adventures Nepal’s Office.
- If any government permits, guides’ insurance has been issued then cannot be revoked or refunded.
- Incase of client's cancellation, then 30% of the trip amount would be deducted from the advance paid and the remaining amount after the deduction would be refunded only when the client clearly inform at least 15 days prior departure date. Last minute cancellation and absence at departure won't be refunded.
- 20% advance payment is required for your trip booking conformation via bank transfer to Ascent Adventures Nepal's bank account.
For Swift/Wire Transfer in USD details are given below
- Bank Name: Nepal Investment Mega Bank Ltd.
- Branch: Thamel Kathmandu
- Account Name: Ascent Adventures Nepal Pvt.Ltd.
- Account number: 13201100004350
- SWIFT CODE: NIBLNPKT
- Account Type: Dollar (USD)
- Mobile Number: +9779849235213
- AAN Office Address: Budhanilkantha-12 Kapan Kathmandu
- Pan Number: 609685507
Travel Insurance
We highly recommend our valuable customer to have valid travel insurance policy paper. Before start your trip you should cheek insurance paper that will protects you from unfavorable circumstances. The insurance must cover all the medical expenses personal accident, emergency helicopter evacuation, flight cancellation, trip cancellation due to natural disaster, loss of gear etc. This is especially mandatory for those who are going for trekking and expedition in high altitude. Make sure that your travel insurance covers activities in the Himalayas if you are participating in them.
Travel Insurance for Trekking in Nepal
Anyone planning to trek in Nepal needs travel insurance. Nepal's rugged terrain, high altitudes, and remote locations pose various risks, making travel insurance a vital component of trip planning. Moreover, most of the trekking route mandatory demands a travel insurance with emergency air evacuation coverage.
By investing in comprehensive travel insurance tailored to the demands of your trekking destination, you can focus on enjoying the sensational beauty of the Himalayas while having the assurance of assistance in case of emergencies. Travel insurance gives you the privilege to trek freely.
Why is travel insurance necessary for trekkers in Nepal?
Trekking in Nepal often involves ascending to high altitudes, where the air is thin & oxygen levels are lower. Trekkers may get altitude sickness as they ascend if they are not well-acclimated. In severe cases, altitude sickness can lead to life-threatening conditions like high altitude pulmonary edema (HAPE) or high altitude cerebral edema (HACE).
Well-covered travel insurance provides coverage for medical expenses related to altitude sickness treatment, including consultations with doctors, medications, and emergency evacuation if required. Nepal's trekking routes traverse remote and rugged terrain, far from medical facilities and emergency services.
In the event of injuries, such as fractures or sprains, immediate medical attention is crucial. Travel insurance covers the costs of emergency evacuation via helicopter to the nearest medical facility capable of providing adequate treatment. Without insurance, the expenses associated with helicopter evacuation can be excessive, potentially leading to financial strain for trekkers.
Similarly, the Himalayas have unpredictable and rapidly changing weather. You may encounter unexpected weather-related challenges that disrupt your plans or pose safety risks. Travel insurance offers coverage for trip interruptions or cancellations due to adverse weather conditions, reimbursing trekkers for non-refundable expenses like accommodations, permits, and transportation.
Finally, as you traverse uneven trails and steep uphill and downhill routes, there are risks of accidents like falls, twists, or slips that can give you minor cuts and bruises to fractures or sprains. Travel insurance provides financial protection by covering medical expenses for injuries sustained during the trek, including hospitalization, treatment, and rehabilitation.
So, overall, you will need well-covered travel insurance for trekking in Nepal. It must include emergency air evacuation and medical bills. Along with that you can also cover the refund for trip cancellation because of unfavorable weather, flight cancellation, and theft/loss/damage of personal belongings.
Considerations for choosing travel insurance for trekking in Nepal
- Ensure that the insurance policy provides adequate coverage limits for medical expenses, emergency evacuation, and other essential benefits.
- Confirm that the policy covers adventure activities like trekking at high altitudes, as some standard travel insurance plans may exclude such activities.
- Review the policy exclusions carefully to understand what is not covered, such as pre-existing medical conditions or certain high-risk activities.
- Verify that the insurance coverage aligns with the duration of your trekking itinerary, including any pre or post-trek travel.
- Keep a copy of your travel insurance policy, including emergency contact numbers, with you at all times during the trek.
Note: As per the insurance policy of Nepal Government, foreigners are not permitted to get travel insurance from Nepal so you should make sure that you have issued your travel insurance policy from your country.
Passport and visas
Travelers visiting Nepal need to have a valid passport and a travel visa. These documents are important for any kind of trip to Nepal, whether it is a tour, trek, or climbing. The travelers are responsible for obtaining these documents, and we, Ascent Adventure, will not be liable if you fail to get them and cannot join the trip.
Below, we have arranged detailed information regarding passport and Nepali travel visa:
Passport:
Your passport should be valid for at least six months beyond your intended stay in Nepal. Double-check your passport expiration date and renew it if needed. Also, ensure that your passport has enough blank pages for visa stamps and entry/exit stamps.
Nepali Travel Visa:
Nepal offers different types of tourist visas based on the duration of stay. For instance:-
15-day visa: Ideal for short trips or treks. Valid for 15 days from the date of entry into Nepal.
30-day visa: Suitable for standard tourist visits or shorter treks. Valid for 30 days from the date of entry.
90-day visa: Recommended for longer stays or extended trekking and touring in Nepal. Valid for 90 days from the date of entry.
Likewise, if you are going to stay more than your visa duration, you can apply for a visa extension at the Department of Immigration in Kathmandu or certain immigration offices in major cities. Extensions are typically granted for up to 150 days per calendar year.
Visa fees:
The visa fees are not covered in our package cost. So, you have to cover it by yourself. The visa fees vary based on the duration of stay:
15-day visa cost: USD 30
30-day visa cost: USD 50
90-day visa cost: USD 125
Visa extension cost: USD 3 per day for the first 15 days, followed by USD 2 per day thereafter.
Visa application process:
Travelers can obtain Nepali travel visas in two ways. First, travelers from most countries can obtain an on-arrival visa. It means you can apply for a visa upon landing at the Tribhuvan International Airport in Kathmandu, Nepal, or any land entry border. For this, you have to fill out a visa application form, provide a passport-sized photo, and pay the visa fee in USD cash.
Likewise, you can also pre-apply for an on-arrival tourist visa through the official website of the Department of Immigration of Nepal. The online visa application allows you to fill out the form in advance and expedite the visa issuance process upon arrival.
The second way to get a Nepali travel visa is through the Nepal Embassy or Consulate Office in your country. You can visit these offices and ask the authorities to help you with the travel visa.
Important Note:
i) Make sure to verify the latest visa requirements and regulations with the Nepalese Embassy or Consulate in your country. You can also check the official website of the Department of Immigration of Nepal before your travel dates.
ii) Visa fees are subject to change. So, check the updated information on the Department of Immigration of Nepal website.
iii) Travelers from some countries are not eligible for on-arrival visas. So, check your country's eligibility before leaving for Nepal and obtain the visa accordingly.
iv) If the trip gets canceled at the last minute because of a passport or visa issue, we will not be liable to make any refund.
All clients must have a passport which is valid for at least another six months and has at least two blank visa pages. Nepalese visa can be obtained from the Nepalese consulate in your country or arrival in Kathmandu airport.
When you apply for a Nepal Tourist Visa, you need the following documents: the Nepal Tourist Visa Application Form should be completed online and printed, copy of personal information page of your passport. At least one of your Passport size photo. Nepalese visas costs are the sole responsibility of the client.
Publicity of Image and videos
The Company holds the right to use the image and videos taken by the individuals during the trip. The photograph and videos will be only used for publicity and promotion purposes of the company.
Complaints
If you have any complaints regarding the trip, feel free to inform us as soon as possible we will make sure that you will enjoy your rest of the days.
If there is anything you want to say to our management team, then feel free to write to us as soon as possible before the trip completion. We will make sure to take your criticisms positively and improve ourselves.
Privacy
For the domestic flight booking and permit process, we collect the traveller's information such as copy of passport and passport size photos. Under our data safety regulations, we assure you that none of your personal information will be disclosed to any third party.